Project timeline maker

Turn scattered tasks and dates into a clear project management timeline. Timetoast makes it easy to show what’s happening, when, and who’s involved, without the overhead of heavy project management tools.

Start a project timeline
Use the product roadmap template
Screenshot of Timetoast showing color-coded timelines and a grid view with custom fields, used here for project plans.

Keep project plans current without heavy tools

Many projects start in slide decks, spreadsheets, or task tools and never quite match reality:

  • Milestones, tasks, and owners are spread across different documents
  • People work from their own version of the plan
  • Updating timelines takes too long once things start to move

The result: nobody is fully sure what’s happening this week, next month, or at launch.

A project timeline keeps everyone aligned:

  • Shows what needs to happen first, next, and later
  • Makes dependencies and overlaps easier to spot
  • Gives teams and stakeholders a single, visual source of truth

With Timetoast, you manage one project and switch views depending on whether you’re planning, tracking, or reporting.

Screenshot of Timetoast grid view used to organise milestones, phases, stakeholders, statuses and dates for a project.
Shape the plan in the grid view
Work in a familiar, project-ready grid

Capture milestones, tasks, and owners in one place

Use the grid view when you’re planning or re-planning work:

  • Add key milestones, tasks, and checkpoints in seconds
  • Use custom fields for owner, team, status, phase, and risk
  • Filter by phase or owner to check for gaps and bottlenecks

The grid feels like a spreadsheet but stays directly connected to your timeline views.

Screenshot of Timetoast horizontal timeline view showing project phases and milestones over time.
Show the project as an interactive timeline
Timeline views for updates and reviews

Present a clear plan in stand-ups and status meetings

Switch to a timeline view when you want to show how work lines up:

  • A horizontal timeline is ideal for roadmaps, phase reviews, and leadership updates
  • A vertical timeline works well for detailed lists on screens or shared links

You keep editing the same project, while Timetoast keeps grid and timeline views in sync.

Screenshot of user interface showing assignment of a project phase to a campaign event.
Assign phases to your project's events
Filters and colors that keep plans readable

Highlight teams, phases, and status with color

As projects grow, timelines can fill up fast. Timetoast helps you keep them clear:

  • Filter by team or owner to see who is doing what
  • Filter by phase to focus on discovery, build, or launch
  • Color-code items by status, risk, or area so patterns stand out

You can adjust filters and colors depending on whether you’re planning, reporting, or reviewing risks.

Dashboard displaying a list of timeline projects such as product launch roadmap, analysis timeline and planning schedule.
User management interface for adding, removing, and managing access to shared project timelines.
Interface listing groups such as Client Relations Workgroup, Technology Trailblazers and Innovation Circle with options to edit or delete each group.
Collaborate and share with clarity

Built for project teams, clients, and stakeholders

Use Timetoast for internal projects, client work, and cross-team initiatives. It gives you enough structure to stay organised without forcing you into a heavyweight suite.

  • Invite teammates and clients with clear view and edit rights
  • A shared workspace so everyone sees the same plan
  • Keep timelines private, share them with a group, or create public views when needed
  • Embed views in client portals or other tools

What a project timeline looks like in Timetoast

Here’s a simple structure you can use as a starting point. You can set this up yourself or start from our project templates.

  • Fields that match how you manage work

    A typical project timeline project might include fields like:

    • Item – the task, milestone, or deliverable
    • Phase – Discovery, Planning, Build, Launch, BAU
    • Owner – a team or named person responsible
    • Area – Product, Marketing, Operations, Client success
    • Target window – a date or date range
    • Status – Planned, In progress, Blocked, Done
    • Notes – extra context, decisions, and links

    You can rename or add fields to match your own project language and workflow.

  • Views for different situations

    Over time you’ll probably create a few saved views over the same project:

    • Planning view (grid)
      All items. Sorted by phase or owner. Used when you’re shaping or rebalancing work.
    • Leadership view (horizontal timeline)
      Key milestones and phases, color-coded by area or team.
    • Team view (vertical or horizontal timeline)
      Filterable to a team or stream so people see what matters to them.

    You can switch between these views in a couple of clicks, without recreating your plan.

  • How a typical week might look

    In a normal week you might:

    • Update the grid after stand-ups or check-ins to reflect reality.
    • Review the timeline in status meetings to spot risks and overlaps.
    • Share a view with stakeholders or clients for progress updates.

    The timeline stays current because you keep editing one project instead of juggling multiple plans.

Who project timelines are for

Timetoast is flexible enough to support different roles around the same project.

  • Project and delivery managers

    • Keep phases, milestones, and owners in one place
    • Switch easily between detailed planning and presentation views
    • Use fields that match your existing rituals and reports

  • Founders and small teams

    • Build a simple project plan that doesn’t live in an old deck
    • Share timelines with investors, partners, or clients in a visual way
    • Start from templates instead of inventing formats from scratch

  • Agencies and consultants

    • Create shared timelines for each client engagement
    • Use filters to show only in-scope work for a given phase
    • Share read-only views so clients see progress without needing every detail

Key benefits at a glance

With Timetoast for projects you can:

  • Turn long task lists into a clear, time-based view
  • Keep one organised project instead of scattered plans and decks
  • Show different levels of detail to teams, leaders, and clients
  • Update timelines quickly instead of rebuilding slides
  • Reuse project structures across similar launches or initiatives

Start faster with project templates

You can create a project from scratch or start with templates designed for product and client work.

  • Popular options include:

    • Product roadmap
      Plan initiatives by phase, owner, and area, then show how they line up over time.
    • Product launch
      Coordinate marketing, product, and operations work leading up to launch day.
    • Client implementation & onboarding
      Map key steps from contract signature to steady-state service for new clients.
    • Blank project
      Start with a clean slate and add only the fields and views you need.

  • Each template comes with:

    • Helpful default fields you can adapt to your projects
    • Sample items you can edit or remove
    • The grid view and horizontal/vertical timeline views ready to use from day one
    Use the product roadmap template
    Browse all timeline templates

Make a timeline. Ship your project.

Join teams around the world who use Timetoast to keep projects clear and on track.
Start a project timeline

Discover Timetoast

See how Timetoast helps bring your projects to life with visual timelines.

Roadmapping

Design a visual roadmap for your product or project in an engaging, dynamic format. Plan ahead and share your vision effortlessly.

Education

Engage students by having them create timelines that explore key periods or figures, visually organizing important events and milestones.

Legal Cases

Map out key case moments and milestones in an easy-to-follow visual timeline format, enhancing clarity and understanding of complex legal matters.

Biographies

Bring someone's life story to life with interactive timelines. Highlight key events and milestones in an engaging, easy-to-share format.